Edward Holt Trust – Privacy Notice

1. Who We Are

The Edward Holt Trust is a registered charity (Charity No. 1188344) operating across Greater Manchester. The Trust supports initiatives that alleviate poverty and disadvantage, including projects working with people experiencing homelessness.

For the purposes of data protection law, the Edward Holt Trust is the Data Controller of the personal data you provide.

Contact details:
Email: grants@edwardholttrust.org.uk
Address: C/O Beyond Profit UK, F114 Bolton Arena, Arena Approach, Horwich, Bolton, BL6 6LB

2. What Personal Data We Collect

When you complete our funding application form or contact us, we may collect the following types of personal data:

a) Contact and identification details

• Name (e.g. contact first name, last name)

• Job title/position

• Email address

• Telephone number

• Organisation name and address

b) Organisation information

• Charity/company registration details

• Financial information (e.g. income, reserves, funding secured)

• Project details and descriptions

c) Application-related information

• Details about your project and beneficiaries

• Previous funding history

• Safeguarding policies and disclosures

• Supporting documents (e.g. financial statements)

d) Declarations and signatures

• Confirmation statements and signatures submitted as part of the application

3. How We Use Your Information

We use your personal data to:

• Assess and process funding applications

• Make decisions about grant awards

• Communicate with applicants about their application

• Monitor and evaluate funded projects

• Maintain records for governance, audit, and compliance purposes

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Legitimate interests – to assess applications and manage grant funding effectively

• Legal obligation – to comply with charity law, financial reporting, and regulatory requirements

• Consent – where you provide personal data voluntarily (e.g. contact details or third-party information)

Where special category data is provided (e.g. safeguarding-related information), this is processed only where necessary and with appropriate safeguards.

5. Sharing Your Information

We may share your data with:

• Trustees of the Edward Holt Trust (for decision-making purposes)

• Grant administrators

• Service providers supporting our website or administration

• Regulators or authorities where required by law

We do not sell your personal data.

6. Data Retention

We will retain your personal data only for as long as necessary to:

• Assess your application

• Manage any grant awarded

• Meet legal, accounting, and reporting requirements

Typically, application records are retained for a set period (e.g. 6–7 years), after which they are securely deleted.

7. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request erasure of your data (where applicable)

• Restrict or object to processing

• Data portability (in certain circumstances)

To exercise your rights, contact us at: grants@edwardholttrust.org.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

8. Third-Party Information

If you provide personal data about other individuals (e.g. staff, beneficiaries), you must ensure that:

• You have their consent, or

• You are otherwise permitted to share their data

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

10. Updates to This Privacy Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website.

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Effected date - 27th March 2026